2004 June 12 Flyin and Young Eagles Planning

(This is a good place to start for the 2005 plans)

George Clark, Larry Pray, Alex Kittenplan, Marc Catanese, Doug Robinson and John Munn met up at Swissport on Thursday May 27th 2004 This was a follow-up from a meeting with Eric Waldron, Alex Kittenplan, Sue Bates and Larry Roman held on May 20th. More decisions shown below.

• Menu
  • Pancakes
  • Blueberry Pancakes
  • Meats?
  • Coffee & Juice

• Food
  • Pancake Mix - Complete
  • Butter
  • Syrup
  • Margarine
  • Bacon?
  • Sausage?
  • Cooking Oil
  • Juice?
  • Blueberries
  • Coffee
  • Tea?
  • Hot Water
  • Salt & Pepper ???

• Supplies
  • Styrofoam Coffee Cups
  • Juice Cups George picked up 240 12-oz cups

• Other
  • Grills
  • Griddles
  • Security ropes & stanchions
  • Tables - 8 Banquet tables - seats 8

Swissport agreed to pick up all the above food and supplies as necessary

• Supplies
  • Plates - Plastic Picked up 250 styrofoam plates
  • Plastic-ware Picked up 240 count knife/fork/spoon/salt/pepper/napkin packs
  • Table Cloths

• • Do we need plastic gloves for food handling?

George will pick up the above 3 items

• Other
  • "Bar Towels"
  • Banner George has the banner
  • Meal Tickets George will print up something
  • Chairs Larry agreed to take care of renting chairs. We agreed to pay for delivery. 64 chairs. Note: Larry couldn't get delivery - will pick them up himself on Friday, return on Monday.

• How many people should we plan on?
  • How many "sittings"
  • We really don't have any idea. Minimal publicity.

• All you can eat? YES

• How many grills & people cooking Sue and Jeannette will be cooking

• Chafing dish to keep meat, etc. hot? Alex agreed to pick up disposable ones at party place in Southbridge

• Cost? $5.00 Donation requested We need to get a "cash box"

• Do we do Door Prizes?

• Fuel Discount? Swissport offering a $.60/gal discount and will waive all ramp fees.

• City permit - $40 George sent in the check to the city a week or so ago

• Event advertised 9-12, agreed to run it 9-1 to cover stragglers.

Other Notes:

I picked up the application for a food permit from the city. $40 for the permit.

Pancakes are the least cost. Less than $5 for 240 pancakes at Sams.

I've checked out rental information for tables, chairs and a gas griddle. Toomey is cheaper than Taylor, but they won't reserve a rain-date. We need to rent for both weekends if we want to reserve the equipment, and no cancellation. We need to reserve right away, or come up with an alternative source.

8' tables - $8.50 Chairs - $1.05 Griddle - $55.00 provide our own #20 propane tank Delivery / pickup $35

(Taylor was similar except they put a griddle plate on a standard grill, required a #40 tank - no return on the propane, and cost was $91.50)

Does anyone have Access to a good gas griddle that we could use? Access to a pickup truck and time on the Friday before so we can do our own delivery?

Paul West…. Can we assume that you will provide a coffee maker?

Swissport is willing to provide the Hangar, Fuel Discount, and will underwrite the cost of the food.

John Munn is working on a poster.

We need to decide how many people to seat at a time, hours to run the event, what to do about the rain date? Food (Blueberries? Sausages? ???

Do people want to get together to meet in person on this or will e-mail work out for everyone?

-- GeorgeClark - 15 May 2004 -- GeorgeClark - 03 Jun 2004